Accessibility and Support

 AVI 2024 is committed to providing an inclusive environment and we will do our best to accommodate requests for special assistance. This page describes the accessibility features of  AVI 2024, to help you make an informed decision about whether the conference will be accessible to you. Please contact us if your question is not answered here, or if the conference arrangements as described are not enough to allow you to attend. We will work with you to the best of our ability, to make the conference accessible.

How do I communicate accessibility needs to  AVI 2024 organizers?

For accessibility needs and issues, please contact: eventi@consultaumbria.com and congressi@consultaumbria.com(both CC)

Who do I ask if my question is not answered here?

If you wish to discuss any conference accessibility requirements, please contact AVI 2024 organizers: avi2024@easychair.org 

Will sign language interpretation or captioning be available?

The conference will provide a team of sign language interpreters or captioners if requested by any attendees during the early registration period. Please make your request as early as possible. Our Accessibility Chair will follow up with you to discuss your needs in more detail. After April 12, 2024, a best effort will be made to accommodate requests, but we cannot guarantee that interpreters or captioners will be available.

What are the taxi and public transport options for getting to the conference venue?

From Aeroporto di Genova, Cristoforo Colombo, the easiest way to get to the Grand Hotel di Arenzano is by train or TAXI.

Please see https://www.airport.genova.it/en/transportation-airport/

Can a student volunteer assist me during the conference?

Student volunteers will be available to assist attendees with disabilities with navigation, meal service, or other accessibility needs. If you will need volunteer assistance at the conference, please indicate this on your conference registration form.

Attendees who require personal care assistance should bring their own assistant. Personal care assistants do not need to register for the conference. If the assistant will be having food and drink provided by the conference during coffee/tea breaks, lunches, and/or the reception, we ask that these be added into the attendee’s registration at the ‘extra options’ stage of the registration process.

What is the conference space like?

Conference rooms and services are all accessible. Breaks and lunches will be held in the foyer outside these rooms. Wheelchair accessible restrooms are on the same level. Poster sessions will be in adjacent rooms. The registration desk will be at the entrance of the hotel.

Will the conference be accessible by wheelchair or power scooter?

Yes, the conference will be accessible to wheelchair users. Guest rooms are wheelchair-accessible. The meeting room will have wheelchair spaces by the central aisle at the back of the room. Student volunteers will be available on request to help with the lunch buffet, and there will be space for wheelchairs at the lunch tables.

If you are a presenter who uses a wheelchair you can freely access the “stage”, anyway, should you have special requests, please contact us as soon as possible, (before April 12, 2024) so that we can make arrangements. Poster sessions will have space for a wheelchair to move between the posters.

We are still gathering information on wheelchair access to the offsite events. Please contact us directly with any questions.

What are the arrangements for presenters with accessibility needs?

If you are a presenter with special requests, please contact us as soon as possible, no later than April 12, 2024, so that we can make arrangements.

If you are a presenter who uses a wheelchair you can freely access the “stage”, anyway, should you have special requests, please contact us as soon as possible so that we can make arrangements. Poster sessions will have space for a wheelchair to move between the posters.

If you would like a student volunteer to operate slides or guide you onto and off the stage, please contact avi2024@easychair.org  by April 12, 2024.

Can I attend the conference by robot?

We are sorry, but  AVI 2024 will not be able to accommodate remote attendance by robot.

How much walking or standing will be needed?

We are still working on a detailed description of the walking demands of the conference.

We are still gathering information on walking demands of the offsite events.

Please contact eventi@consultaumbria.com and congressi@consultaumbria.com(both CC) as early as possible if you have further questions or special requests.

Will there be an induction loop in the meeting rooms?

We are still working on establishing which rooms have induction loops.

Will speakers and audience members asking questions be using a microphone?

Yes, microphones will be used for all speakers. Attendees with questions will be requested to use a microphone so that their question is more easily heard.

What food service will be provided?

Coffe break and most lunches will be available during the main conference days. Dishes will be labeled. For more detailed information please contact eventi@consultaumbria.com and congressi@consultaumbria.com(both CC). 

Can the conference accommodate special dietary needs?

Yes. If you have a severe allergy please contact eventi@consultaumbria.com and congressi@consultaumbria.com(both CC).

Will the conference be a smoke-free environment?

The entire conference venue is a no-smoking area. Smoking is allowed outside the conference Hotel.

Will there be loud music, strobe lighting, spotlights, or other strong sensory experiences?

There will be music, if you have special requests about this topic, please contact us as soon as possible.

Will there be a designated quiet space at the conference?

We hope to be able to provide a quiet space at the conference but are still checking on availability. Please contact the Hotel if you are planning to attend the conference and may need such a space.

This FAQ has been generated using the Accessibility FAQ Generator tool provided by ACM SIGACCESS. Event organizers are welcome to modify and reuse this template for other events. Please contact SIGACCESS for more information.